The Hillwalkers Club respects each individual’s right to personal privacy. For any personal data you provide for the purposes of your membership, the Hillwalkers Club is the Data Controller and is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way.
Collection of information
You may give us information about you by filling in forms online, or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register with the Club.
The information you give us may include the following:
- Postal address
- Telephone number
- Email address
- Date of Birth
- Date of joining
- Mountaineering Ireland membership number
- Name of Mountaineering Ireland clubs with which you are affiliated
- Images or videos taken while participating in Club activities
Use and disclosure of information
The reason we need your Data is to be able to administer your membership and provide the membership services you are signing up to when you register with the club. Our lawful basis for processing your personal data is that we have
a contractual obligation to you as a member to provide the services you are registering for.
We will maintain a database for all current members and this will enable us to communicate with you as and when necessary.
Sharing with third parties
When you become a member of or renew your membership with the Hillwalkers Club, you will automatically be registered as a member of Mountaineering Ireland. We will provide Mountaineering Ireland with your personal data which they will use to enable access to an online portal for you. This will enable you to sign into and update your Mountaineering Ireland details (which, among other things allows you to update your details and enter digital log of climbs/walks and avail of discounts on the online shop). It is vital, therefore, that a valid email address is given, so that you can ensure that your data is correct and so that you can set your own privacy settings.
Retention of information
We will hold your personal data on file for as long as you are a member of the Hillwalkers Club. Member’s data is updated every year on annual membership forms. Any personal data we hold on you will be securely destroyed after 12 months of inactivity on your membership account. Your data is not processed for any further purposes that those detailed in this policy.
If you have any questions about the continuing privacy of your personal data when it is shared with Mountaineering Ireland, please contact firstname.lastname@example.org
The Club does not supply any personal data it holds for this purpose to any other third party.
The website offers you options in regard to the cookies you are prepared to allow be placed on your computer. Some necessary cookies are always switched on. Necessary cookies are absolutely essential for the website to function properly. This category only includes cookies that ensure basic functionalities and security features of the website. These cookies do not store any personal information.
The remaining options are at your discretion and may be chosen under Settings.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Your rights regarding your personal data
As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the Data Protection Commissioner’s Office about the processing of your personal data.
As a data subject you are not obliged to share your personal data with the Club. If you choose not to share your personal data with us we may not be able to register or administer your membership.